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TOPEKA—The Kansas Supreme Court announced today that courts in six judicial districts in east and southeast Kansas are scheduled to convert to a new case management system between October 27 and November 2.

Track 3 courts

The judicial districts are known collectively as “Track 3” in the Kansas eCourt Statewide Rollout Plan to move all state court case data to a single web-based platform. They are: 

  • 4th Judicial District (Anderson, Coffey, Franklin, and Osage counties);

  • 6th Judicial District (Bourbon, Linn, and Miami counties);

  • 11th Judicial District (Cherokee, Crawford, and Labette counties);

  • 14th Judicial District (Chautauqua and Montgomery counties);

  • 19th Judicial District (Cowley County); and

  • 31st Judicial District (Allen, Neosho, Wilson, and Woodson counties).

Court operations during conversion

During the conversion to the new case management system, courts will remain open and operating, but some procedures will change. These procedure changes authorized by Supreme Court Administrative Order 2020-CC-110 are described below. 

Courts will stop accepting electronically filed documents from attorneys. They will also stop accepting electronic payments. Courts will continue to accept paper filed documents from attorneys, and self-represented parties will be able to file by fax or on paper. The courts will accept only payments made in cash or by paper check.

Conversion starts October 27

The cutover to the new case management system starts at 3 p.m. Tuesday, October 27. That’s when electronic filing will be turned off and courts will begin accepting paper filings from attorneys. At 4:30 p.m., they will stop accepting electronic payments and begin accepting only payments made in cash or by paper check.

Wednesday, October 28, and Thursday, October 29

Courts will be open and will continue to operate during regular business hours. Electronic filing and electronic payments will still be turned off. Filings by attorneys may be made on paper and payments may be made by cash or paper check.

Friday, October 30

Clerk of court offices in all Track 3 courts will be closed, although the courts will be open and continuing to operate. Clerk offices will post telephone numbers for persons who need urgent court help, such as for processing requests for protection from abuse or protection from stalking.

Monday, November 2

At 12:01 a.m. November 2, Track 3 courts will return to accepting documents filed electronically and payments made electronically. Courts will resume full operations during regular business hours. 

Public access portal

As Kansas courts move to the new centralized case management system, their public records become available through the Kansas District Court Public Access Portal.

Public records are both case data and case documents. What will be accessible through the portal is described in Supreme Court Rule 22: Access to Public Electronic District Court Case Records.

Only documents filed after a court’s adoption of the new case management system will be available through the portal as permitted under Supreme Court rule. Case data that predates adopting the new case management system will be accessible if it complies with Supreme Court rule. 

Public records not available through the public access portal will be available at the courthouse using a courthouse terminal. Each court has a computer reserved for public searches of court cases and court records in that court. 

Sealed cases and sealed records are not public and will not be available through either the public portal or the courthouse terminal. 

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