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Kansas Judicial Branch

The Kansas Supreme Court
301 SW 10th Avenue
Topeka Kansas 66612-1507

Office of Judicial Administration
Fax:  785.296.7076
Email: info@kscourts.org

Appellate Clerk's Office
Fax:  785.296.1028
Email: appellateclerk@kscourts.org

A Guide to Judicial Branch Open Records Requests

Explanatory Information

Recently, Administrative Order No. 156, concerning administration of the Kansas Open Records Act, was adopted and distributed. This is intended to address some recent questions we have received regarding the order. Nothing in Administrative Order No. 156 is intended to make access to records more difficult than before it was entered.

As stated in paragraph 2, each district court should appoint either Ron Keefover or a local court employee to serve as the Freedom of Information officer for that court. Paragraph 3 raises the access fee from $10.80 per hour to $12.00 per hour. Attached to the order are updated forms for office procedures, requesting record inspection or a copy, and delay and denial notices.

Finally, the order states in paragraph 6, "[p]ersons requesting criminal records searches for employment, credit, or the like shall be referred to the executive branch agency most likely to have centralized reference files, e.g., the Kansas Bureau of Investigation or the Division of Vehicles." This provision is intended to guide persons seeking statewide information to an agency that can provide them with that information. You should suggest this alternative to the person seeking the information.

However, in the event a person requests information specific to a county, access to criminal records should not be denied. As with any record request, requesters may be required to submit the request in writing. If the request is made by telephone, the requester may be asked for a fax number or address where the request form can be sent.

The requested records should be produced within three days of the request, or a notice of delay or denial should be provided to the requesting party. A $12.00 access fee, or increments thereof, for the employee time required to access and/or copy records may be charged. Prepayment may be required. If a record request appears somewhat urgent, an attempt to meet a "rush" request, as personnel situations permit should be made.

[Note: If a record request appears somewhat urgent, an attempt to meet a "rush" request, as personnel situations permit should be attempted.]

If the court has a public access terminal, the requesting party should be encouraged to use it to obtain the information needed. If there is not a public access terminal, but the court's indexes are readily accessible, requesting parties are encouraged to make use of those to obtain information.